Dr. Hales's guidelines for recommendation requests

1. Please make your request at least three weeks in advance of the recommendation due date. If it has been a long time since you were in my class, please arrange to meet with me in person so that you can catch me up on things.

Steps 2 and 3 below must be completed within three days of my agreeing to write your letter.

2. Send me an email containing the following information.
i) Due date.
ii) Information on the job, fellowship, or program to which you are applying, including any web link.
iii) A current resumé/CV (as an attachment) and any additional information on courses and extracurricular activities.
iv) Application essays or personal statements (drafts are fine) that will accompany your application.
v) Email address or URL for submission of electronic recommendation, if applicable.

3. For recommendations to be mailed, supply an addressed and stamped business-sized--4 inches by 9.5 inches--envelope (NOT a large manila envelope). Include the return address: K. Hales, Dept of Biology, Box 7118, Davidson NC 28035. Note this exception: for on-campus destinations like the pre-med office, you don't need to provide an envelope, as I will use recycled inter-departmental envelopes.

Also, supply printouts of any necessary forms. Make sure to fill out your portion of any form that requires a signature and/or a choice whether to waive your right to view the recommendation.

last modified February 26, 2012 by K. Hales